BTL 915 - Search Reports
The Banking Tutor’s Lessons
BTL 915 03-07-2026
Search Reports
Search Report means inspecting records and providing evidence
of the same. Now-a-days Search Reports have become an integral part of
documents by banks while sanctioning loans. Whether it be relating to any
property title or any encumbrances created on the same. Banks have become more
cautious while providing loans against properties to individuals and/or
companies with a view to avoid future consequences. The Banks make sure that
the Firm (including partners) or Company (including Directors) are not
disqualified or defaulters under any law.
Here we shall emphasis on both i.e. Property Search Report
and ROC Search Report required by banks while providing loans.
In present day Banking we come across 3 types of Search
Reports as under:
01. Search Report related to title of the Immovable
Properties (land & Building)
02. Search Report related to Charges filed with Registrar of
Companies.
03. Search Report related to Registration of Equitable
Mortgage Transaction with CERSAI.
Property Search Report
A property search report means digging down to the history of
the Land or Property like who was the original owner and step down series of
property till it reached the present owner.
The property search is taken over a period of 30 years.
Usually the report is prepared by an Advocate who after visiting the Registrars
Office inspects the documents and issues a Title Certificate.
ROC Search Report
The ROC Search Report are mainly prepared by a Practicing
CA/CS/CMA or Advocate after inspection of the document and records of the
Company as per ROC records.
The Search Report is mainly asked by the Banks while granting
Loans to the Companies. It helps the
Banks in determining whether the property kept as security is free from
encumbrances and no step down charges are created. This keeps banks safe from
defaulting companies.
The search report generally contains the following
information about a company
Name
of the company
Date
of incorporation
CIN
of the company
The
capital structure of the company
Registered
office
Details
of the company directors
Details
of shareholders
Details
of registered charges
The Search Report may also include other matters (like
Director Disqualified/Defaulters, GST Returns, Income Tax paid, any court
matters against the company etc.)
Hence, it can be concluded that the search reports serve the
complete purpose of stakeholders to know about the company in which they are
going to invest, control, manage, provide loan, enter into a contract etc.
Process of Preparing Search Report
The search report is prepared either by physically visiting
ROC and inspecting the documents and records or by inspecting the documents
available on the MCA website. The prescribed fee is to be paid physically
before going to the ROC for inspection
of the documents or records. The person inspecting has to visit the ROC along
with the challan paid for the fees. The challan must be in the name of the person
going for inspection, or he should have an authority letter with him if the challan
is in the name of a company.
At the time of inspection, the details can be noted in the
ROC only with a pencil.
Usage of pens is not allowed to note the details. If the
inspection is done through the MCA website, then the fee is to be paid by
logging on to the website.
The fee is paid through the payment options given on the
website. Once the fee is paid, documents can be viewed under the ‘View Public
Document’ option present under the ‘MCA Services’ tab. After payment of the
fee, the documents are available for viewing for one week and not more than
three hours continuously.
In many Banks, it is a practice to obtain Search Report from
RoC annually, whether there is enhancement in credit exposure or not, during
the Review/Renewal of the borrowal account.
CERSAI Search Report
When the prospective borrower/existing borrower offer any
landed property as security, Banks obtain a Search Report from CERSAI Site to
ensure that the said property is free from any encumbrance or to know the
details of present encumbrances on the said property.
Sekhar Pariti
+91 9440641014

